This post was last updated on October 6th, 2022 at 11:52 am.
We recently made a change that affects how you send emails from IconCMO. Before your email gets sent, the system will verify that the email addresses are in a valid format. This feature is commonly called email address format validation. Below is what the error looks like at the bottom of the group screen.
If you get this error message
Your message was successfully sent to the valid emails on the list. Next, find out which email addresses were invalid so you can fix them on the individuals’ records.
- Go to People: Group –> then click the ‘Group Reports’ button.
- Find the ‘Email Status Report’ and click on it. Then fill out the criteria for the report.
- Lastly click “Show Report’ button
The errors will be indicated in red on the report.
Common Email Address Formatting Errors
- Extra periods e.g. email@example.com. or email@sample..com
- No @ (at) symbol e.g. emailsample.com
- Top level domain is missing e.g. email@sample
- Spaces e.g. email@sample .com
For more information about proper email formats visit Wiki.
Hello – I mistakenly saved a new batch from this January with envelope year 2018. It’s not posted yet, but it needs to be corrected. Since this batch has significant number of entries, I was looking to avoid deleting the batch and then starting over. Couldn’t find anything on the IconCMO to correct the envelop year without deleting the whole batch and making enteries second time. Could you please suggest any help or even if something can be done from the backend so that our admin can contact you? Thanks.
Rajeev, I have forwarded this to our support team and they will be in touch via email shortly.
Betsy Dow says
I’m having trouble printing the list of people who receive our monthly newsletter. Can you walk me through the process?
Betsy, that’ll depend on how you have the newsletter list set up in the system. Please give our support team a call at 218-236-1899 and we’ll help.
Tom von Alten says
Seems like an improvement… but shouldn’t email inputs be vetted upon entry?
This reminds me of a quirk in the UI messaging for the email send process. I expect to see that messages were SENT, not merely “queued.” I understand that the process proceeds asynchronously, but given that this is inevitably the LAST message I’ll get, it seems like more finality would be in order. I’d vote for “Messages sent.” and if there are problems, I’ll see bounce messages, or whatever other symptom. “Messages queued” seems to imply there is another step needed on my part.
Thanks for the comment, Tom! Right now it’s our third-party email service provider that is checking the formatting, so that’s why the email addresses don’t get validated until you try to send the email. Validating the formatting when the emails are entered into the system is an interesting idea we’ll have to consider.
I believe the message originally said “sent” but it was confusing users and they were expecting that the email was sent immediately. All our customers’ emails go through one email server. If another customer just sent out an email to a few thousand members, it could take several minutes until your email is at the top of the queue.
So yes, I agree that the message should say something like “Success! 22 messages have been queued and will be sent shortly.” But preferably in not as many words because as you can see from the screenshots above we’re short on real estate in that window. We’ll have to think about that more!