Rubix Church Management Software

The Next Generation In Church Management Solutions

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The Rubix Advantage



We’ve designed every last part of Rubix church software to work as seamlessly on your mobile devices as it does on your desktop computer. No need for a separately downloaded application.


Realtime & Collaboration

Everything you and others do is instantly available to everyone. We’ve removed the need for window refreshing and save buttons and at the same time increased communication and flexibility.


Time & Investment

Finally, a church system that gives results with little time invested. Expensive hardware is not required and new staff and volunteers can learn it quickly. Additionally, users can get meaningful results with little data input effort.

A Superior System

The goals of the Icon Rubix were set high after speaking with church leaders in the community. Armed with their feedback, we developed a superior system.

  • We developed a system that has a limited hardware investment, real time collaboration, and unprecedented flexibility.
  • We weren’t satisfied with just having a cloud based system, but creating one that allows real time team collaboration and innovation. Our users see changes as they happen from other church staff or volunteers.

Church Mobile Software

Rubix was built from the ground up to work on mobile—first! With that in mind, you don't need a separate application download to work on mobile devices. Bring your own device! The church doesn't have to invest in a lot of hardware to set up child check in, contribution entry, and other tasks. This also helps with development speed as there isn’t two or more sets of code to maintain for each type of device.

Church Donations

Quickly and easily entering donations allows for good stewardship of the church's resources. Countless hours of entering donor's contributions is over! Icon Rubix church software makes entering and correcting donation records fast and easy, and you see immediate results on any user's screen.

Church Membership

People in a church are what makes your organization great! Having their information at your pastors' and staff member's fingertips, using any device, is what makes Rubix church software awesome. Using an architecture never seen before in the church software industry, it's the best solution on the market for churches.

Pastors can

  • communicate with anyone
  • know a member's life event history
  • know what groups a member belongs to
  • look up an individual's attendance

Child Check-in

We developed Rubix child check-in to use photo identification to ensure children’s safety when dropping them off and picking them up. Guardians can be assigned to each child so church staff and volunteers can verify the appropriate adult for the child. Unlike other systems, you don't need expensive printers and other hardware to work, saving the church money and saving time during check in time.

Church Groups

Outside of weekly sermons, small church groups is where majority of an individual's growth happens and why groups are so important. Church members are seeking real authentic group involvement with others. Rubix church management software helps the church organize these groups,provides check in ability for any group—adult or children—and communication to the group's members.

Church Communication

Communicating to church members is essential to pastors, staff, and volunteers in all operational areas. Icon Rubix church management software allows you to send emails to church groups and individuals. The pastor can initiate phone calls from any individual's record. Your childcare staff can initiate calls to parents from the child check-in screen.


Print reports in a number of ways. Select the columns from the list menus and print the result. (This is very helpful when you need something fast and quick.) Or, use the pre-made reports for membership, child check-in, and contributions. Each report has criteria. You'll also find labels and directories.

Link to Icon Accounting

Icon Rubix links seamlessly with the Icon Accounting system — a full double entry fund accounting software for your church books. You can import your donations from Rubix, saving time and possible errors from re-enetering information more than once. And our system does non-profit, fund-based accounting the right way.


FASB Compliant

Reports are compliant with the Financial Accounting Standards Board reporting standards No. 95 and No. 117.



IconCMO was reviewed by a Top 25 national CPA firm in the USA for security and adherence to accounting standards for churches.



Icon Systems takes security seriously. We keep your data safe by using secure, up-to-date data transmission and storage methods.

Ready to give Icon Rubix a try?

Recent Rubix Announcements

Improvements on Family Name Display

Module: Church Reporting
We've improved the way that we generate family names for directories and statements.

Combining Households on Contribution Statements

Module: Donations
All individuals are now combined into households for printing contribution statements by default. You can un-check the "Combine Households?" option if you prefer separate statements for each individual.

Improvements to Address Formatting

Module: Church Reporting
We've made our address formatting consistent on reports, labels, and statements and improved many cases where addresses got formatted incorrectly.

Added Home Phone Number

Module: Membership
Home Phone number field has been added to the Household window.

Kiosk Mode Confirmation

Module: Child Check In
The kiosk mode now checks to make sure the selected date is today's date before entering kiosk mode. If they don't match, we'll ask you before entering kiosk mode to make sure that's what you want to do.