Rubix Church Management Software

The Next Generation In Church Management Solutions

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The Rubix Advantage



We’ve designed every last part of Rubix church software to work as seamlessly on your mobile devices as it does on your desktop computer. No need for a separately downloaded application.


Realtime & Collaboration

Everything you and others do is instantly available to everyone. We’ve removed the need for window refreshing and save buttons and at the same time increased communication and flexibility.


Time & Investment

Finally, a church system that gives results with little time invested. Expensive hardware is not required and new staff and volunteers can learn it quickly. Additionally, users can get meaningful results with little data input effort.

A Superior System

The goals of the Icon Rubix were set high after speaking with church leaders in the community. Armed with their feedback, we developed a superior system.

  • We developed a system that has a limited hardware investment, real time collaboration, and unprecedented flexibility.
  • We weren’t satisfied with just having a cloud based system, but creating one that allows real time team collaboration and innovation. Our users see changes as they happen from other church staff or volunteers.

Church Mobile Software

Rubix was built from the ground up to work on mobile—first! With that in mind, you don't need a separate application download to work on mobile devices. Bring your own device! The church doesn't have to invest in a lot of hardware to set up child check in, contribution entry, and other tasks. This also helps with development speed as there isn’t two or more sets of code to maintain for each type of device.

Church Donations

Quickly and easily entering donations allows for good stewardship of the church's resources. Countless hours of entering donor's contributions is over! Icon Rubix church software makes entering and correcting donation records fast and easy, and you see immediate results on any user's screen.

Church Membership

People in a church are what makes your organization great! Having their information at your pastors' and staff member's fingertips, using any device, is what makes Rubix church software awesome. Using an architecture never seen before in the church software industry, it's the best solution on the market for churches.

Pastors can

  • communicate with anyone
  • know a member's life event history
  • know what groups a member belongs to
  • look up an individual's attendance

Church Groups

Small church groups are very important to many churches. It's in these groups that a lot of individual growth happens and fellowship is strengthened. Church members are seeking real authentic group involvement with others. Rubix church management software helps the church organize these groups, provides check in ability for any group – adult or children – and communication to the group's members.

Church Communication

Communicating to church members is essential to pastors, staff, and volunteers in all operational areas. Icon Rubix church management software allows you to send emails to church groups and individuals. The pastor can initiate phone calls from any individual's record. If you get our Icon Check-in module, your childcare staff can call parents from the child check-in screen.


Print reports in a number of ways. Select the columns from the list menus and print the result. (This is very helpful when you need something fast and quick.) Or, use the pre-made reports for membership, child check-in, and contributions. Each report has criteria. You'll also find labels and directories.

Link to Icon Accounting

Icon Rubix links seamlessly with the Icon Accounting system — a full double entry fund accounting software for your church books. You can import your donations from Rubix, saving time and possible errors from re-enetering information more than once. And our system does non-profit, fund-based accounting the right way.


FASB Compliant

Reports are compliant with the Financial Accounting Standards Board reporting standards No. 95 and No. 117.



IconCMO was reviewed by a Top 25 national CPA firm in the USA for security and adherence to accounting standards for churches.



Icon Systems takes security seriously. We keep your data safe by using secure, up-to-date data transmission and storage methods.

Ready to give Icon Rubix a try?

Recent Rubix Announcements

Event Groups Layout

Module: Child Check In
The child check-in window used to list all the groups on the screen. We have replaced this layout with a searchable dropdown, resulting in a cleaner layout.

Improved Donor Numbers Window

Module: Donations
We have changed the Donor Numbers window to display individuals in a table format. This format should make it easier to find, add and edit donor numbers. To assign a new donor number, click on the input box next to the individual's name, assign a unique number and press the tab or enter key.

Donation by Fund Report

Module: Reports
The Donation By Fund report was changed to include the previous period totals for the "Fund Summary" option. This report will allow users to get a total for each fund using the date range the user selected in one column. In the second column of totals, it will give you the fund totals for the same length of time, but for the previous period. For example if you chose 01/01/2018 to 12/31/2018 for the selected period, then the previous period would be 01/01/2017 to 12/31/2017, giving you two columns of the fund's donations to compare.

Household Contribution Summary Report

Module: Reports
The Household Contribution Summary report will total all the contributions for the household and give a grand total for each household. It is found on the report screen.

Deposit Report

Module: Reports
A deposit report was added to the batch screen. It separates the methods of giving like cash, check, etc and gives sub totals for each. It also gives a grand total for the entire batch.