This post was last updated on March 24th, 2021 at 09:49 am.
Churches can show their gratitude to donors when church staffers do all they can to help donors report their contributions to the IRS as tax deductions. This is typically in the form of the contribution statement or donor receipt.
A Contribution Statement Must Have!
The best way a church can help in this process is to give end-of-year contribution statements to their donors that include a declaration like the following:
“No goods or services were provided by the church in return for the contribution.”
Wording like this is essential for donors to report their contributions, per the IRS.
(To learn what to do if donors do receive goods and services, or if donors make non-cash donations, see our free ebook – Recording and Increasing Church Donations.)
Including the Letter Steps
So how can IconCMO users include that important declaration for the IRS on contribution statements? IconCMO makes it easy. Below are the steps to follow, along with some screenshots to follow the outlined steps.
1. Make sure you’re in the correct fiscal year for the statements (Organization > Preferences > Personal Preferences).
2. Go to Contributions > Management > Cont-Statements in the left side menu.
3. Go down through the various options to set up the format, fund type, funds, name range, date range, and so on.
4. Click ‘Lookup’ next to ‘Letter To Use’. This will bring up a new window.
5. Under ‘Letter Name’ type the name of the letter you’re going to include (e.g. “IRS Note”).
6. Type the text of your letter in the big white box (e.g. “No goods or services…”).
7. Click ‘Add’.
8. Click the dropdown next to ‘Current Letters’ and select your new letter.
9. Click the ‘Close’ button.
The new letter name will show up next to ‘Letter To Use’ in your Contribution Statements window; it will now be included at the bottom of each statement. For future statements, all you’ll have to do to include the letter is click that same ‘Lookup’ button and select the letter’s name from the ‘Current Letters’ drop down.
For more information about contribution letters or any of the other functions in the window for contribution statements, go to Contributions > Management > Cont-Statements and click on ‘?help!’ in the upper left. A support forum post will come up with more detailed information. Please keep these ‘?help!’ options in mind when you have questions about other windows in IconCMO.