Are You Ready for VBS? How IconCMO Can Help You Manage Your Groups

With the last day of school right around the corner, churches are starting to plan for Vacation Bible School (VBS). IconCMO can help you manage the attendees and their grade levels so you can focus your planning on what’s important – preparing the curriculum for the children.

Groups can be created for any Households or Members whom you wish to maintain as a list. For example, you can create a household list for your newsletters, or a member group of the men’s choir.

Locate Existing Group

If your organization is already using the group module to keep track of your Sunday school students, or you used the system to keep track of your VBS students last year, you can easily copy members from one group to another.

Under People: Groups: Grp-Members, the example below indicates there is already a group created for Grade 1 in the category Sunday school.

Create a New Group

The information from this group can be transferred over into a new category created for Vacation Bible School and edited to contain only the Grade 1 students signed up to attend. Click Group Category under Add New. Name the new category, for example VBS. Click on the new category you just created, VBS, and then click Group under Add New. This will allow you to create the grade levels within the VBS category, such as Grade 1 – Bible School.

Copy Group Members

Highlight the new group by clicking on it, next click Group Copy under Group Options. Select the category and group you wish to copy the members from, and click Process Selection. You have now copied the Grade 1 members from Sunday school to VBS.

To learn how to record allergies and emergency contact info which may be beneficial for VBS, please visit our prior blog: How to Record Allergies and Emergency Contact Information.